Some third- party administrators and insurance companies pay dentists using virtual credit card (“VCC”) payments instead of issuing checks or electronic deposits.
3 Reasons to Avoid VCC payments
#1: YOU PAY UNNECESSARY MERCHANT FEES:
Just like every other credit card payment, your merchant service provider will take a percentage of the amount processed. (usually 2% to 4%).
#2: THEY ARE CONFUSING:
When you accept a virtual card payment, your merchant account records it as “Visa” (or some other credit card)
When you record the virtual card payment in your software; do you post it as an “insurance” payment or as a “credit card” payment”? Maybe something else?
Unless you make changes in your software or your record keeping, it will become difficult to tell the difference between “insurance credit card payments” and “patient credit card payments”.
#3: THEY ARE TEMPTING:
In many cases, a virtual card payment can be used like any credit card to make online purchases. This opens the possibility of employee theft; and virtual card fraud can go undetected for a long time
Dentist’s should Opt-Out of Accepting Virtual Credit Card Payments
Dentists can opt out of accepting virtual card payments.
Contact the carrier or plan administrator and request that payments sent by check, or EFT.
The carrier or plan administrator may give you the run around; be persistent and insistent in your denial to accept virtual card payments.
Read the fine print; it will have instructions on how to opt out.
For more information: Dentists can opt out of credit card reimbursement from third-party payers